VAT refund from Poland (VAT-REF)
The application for VAT refund from Poland must be submitted no later than 30 September of the following year. Remember, however, that you should submit the application electronically in your country.
The application should, in principle, be reviewed within 4 months. The Polish tax office can request additional information. There is a deadline of one month for an answer.
And although most matters are dealt with quickly and quite efficiently, you can meet with the fact that the Tax Office will want to check your application thoroughly. In this situation, it is best to use the help of a tax advisor. It is also important that all proceedings in such a situation are conducted on the basis of Polish tax regulations and in Polish, which also does not help foreigners.
During inspection, tax offices often ask questions about the type of business, the relationship of this activity with Poland and also whether you have an office or branch in Poland. It is also possible to ask questions about the relationship of expenses in relation to which you apply for a VAT refund with your business.
Last but not least, remember that VAT refund applies only to purchases based on invoices, so regular receipts are not sufficient. Invoices should contain only your company’s data (not, for example, employees).
If you need any help, feel free to write me at firstname.lastname@example.org